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20 Aug 2014 FY2015 Call for the JSPS London Symposium Scheme

FY2015 Call for the JSPS London Symposium Scheme

Closing date: Wednesday 5 November, 2014

Time frame for holding events: between June 2015 to the end of February 2016


JSPS London's primary aims include publicising academic research from Japan and strengthening collaborative research linkages between the UK or Republic of  Ireland (RoI) and Japan. To help achieve these aims, JSPS London has created this scheme to support symposia organised by members of the JSPS Alumni Association of  the UK and RoI or for Japanese Researchers based in the UK or RoI at institutional or departmental level, to create high quality collaboration in cutting edge/ internationally competitive areas. In addition to supporting the initial symposium, JSPS London also offers PHASE 2 to fund a follow-on UK or RoI event with Japan. This could be a symposium or smaller scale seminar. Please refer to the section "PHASE 2 Applications" for more details.

Applicable Research Fields:

Open to any research field at higher education institutions.

 *We especially encourage researchers from the humanities and social sciences to apply given the lack of applications from these fields in recent calls.


Applicants must be registered members of the JSPS Alumni Association of  the UK and RoI or JSPS London’s Japanese Researcher’s Network (JBUK) and be based at a university or research institute in the UK or RoI. The applicant's affiliation should be the lead institution. Applicants should also normally be an established academic at this affiliated institution e.g. research team leader or PI.


  •        To strengthen academic linkages between the UK or RoI.
  •        The symposium should be at institutional or departmental level.
  •         Involvement is needed from the appropriate senior academic level e.g. Vice Chancellor, Pro Vice Chancellor or Head of School, who can facilitate on-going collaboration at institutional level.
  •        Involvement from the appropriate senior academic level at the co scientific lead’s institution in Japan is preferable.
  •        Primarily, speakers should come from universities or academic research institutes in Japan and the UK or RoI.
  •        The event should provide early career researchers from Japan with the opportunity to present their research and discuss with peers in order to obtain good international research experiences.
  •        The symposium should be open for all with public lectures encouraged.
  •        Support of international conferences that occur periodically are not within the JSPS London remit.

       It is not possible to apply to this symposium scheme if already receiving another source of funding from JSPS being used to support the same event.

Selection Criteria:

  •        Scientific excellence.
  •         Broad participation from institutions including the very best researchers from the UK or RoI and Japan.
  •        Contribution to academic linkages between the UK or RoI and Japan.
  •        Evidence of the event having high impact.
  •        Institutional or departmental level involvement.
  •        Significance of the host institution in the UK or RoI in holding the symposium.
  •        Appropriateness of proposal to meet objective.
  •        Value for money.

Terms of Funding

An international air ticket and daily allowance for the symposium for the main speakers from Japan (up to 5 people) will be provided. The daily allowance is to be used for domestic travel costs in the UK or RoI. A separate allowance will be provided by JSPS Tokyo head office to cover travel between the invited speaker’s institution and nearest airport in Japan. If involvement of PhD students or postdoctoral researchers is planned, please consult with JSPS London. An example of such involvement could be a side or elevator session to give these researchers an opportunity to explain about their work and facilitate interaction with senior researchers.  If the organiser would like to invite PhD students or postdoctoral researchers from Japan who are not already supported by a JSPS programme, please submit their CV, publication list and brief explanation of why they have been chosen as an invited speaker, altogether one A4 page maximum for each person, to JSPS London.

On days around the symposium a daily allowance can be provided to the speakers being supported by JSPS to prepare for the event and engage in academic activities that would enable outputs to be possible after the symposium. The level of such support will be considered on a case-by-case basis and can be discussed with JSPS London once confirmation of the Symposium Scheme Award has been given.

Researchers employed full time at one of the following types of Japanese research institutes are eligible to be an invited speaker supported by JSPS:

(1.) Universities, junior colleges, inter-university research institutes and technical colleges
(2.) National and public research laboratories
(3.) Independent administrative institutions, quasi-government organizations, general incorporated associations and general incorporated foundations that carry out research activities
(4.)Private research institutes

*eligible institutions for (2.) to (4.) are listed at:

In addition, £3,000 is available from JSPS London in total for the following costs:

£1,500 is available towards the cost of the venue and catering

£500 is available for material printing costs or advertisements in recognised journals

£1,000 is available from JSPS London to cover costs of publications arising from the symposium. This money is awarded on the provision that as much as possible, such type of research outcome is disseminated to both research and more widespread audiences, to inform potential users and beneficiaries of the research.

All funds will be paid upon the host institution producing the relevant invoices to JSPS London.

Benefit-in-kind or financial support from the lead institution is needed. A letter of support, signed by the most senior level person involved, that details the contribution the lead institution is able to make, should be included with the application.

Other forms of financial support are encouraged providing JSPS London is recognised as the lead sponsor and co-sponsorship or registration fees raised must be on a not-for-profit basis and should be considered to be used to provide greater access for pre/postdoctoral researchers to attend the event for free.  Registration fees for invited speakers already being supported by JSPS should ordinarily be waivered but if it becomes necessary to raise such fees from all participants please discuss with JSPS London in advance.

Responsibility of the Applicant:

The JSPS logo must appear on all symposium related materials.

Space at the venue must be provided for a booth to be able to publicise JSPS programmes to the attendees.

A slot in the programme should be made for JSPS London to give a presentation to promote their activities and funding programmes.

Time Frame for Symposium:

The symposium may be held between June 2015 to the end of  February 2016

Duration for Symposium:

Normally 1 to 3 days for a stand-alone conference.

Number of Symposia Supported: Up to 5 in a fiscal year.

Application Procedure:

To apply for this scheme, please submit the following:

a.) Completed application form.

b.) CV of applicant and co scientific lead.

c.) CV of Japanese speakers whose travel costs are to be supported by JSPS.

(Maximum of 1 A4 page for CVs and 1 A4 page for publications should be submitted for each person.)

d.) Support letter from lead institution.

The application form is available to download from here

Please do not exceed the space given in any section and do not use a font size below 10.

Closing Date for Proposals:

Wednesday 5 November, 2014  (applications post marked after this time will not be accepted).

Selection and Notification:

The selection process will be carried out by JSPS London in November. Shortlisted candidates will be notified in December however the award can not be confirmed until JSPS London’s fiscal year budget is decided in April 2015.

PHASE 2 Applications:

PHASE 2 is applicable to those who have previously been awarded under the JSPS London Symposium Scheme. Applicants to PHASE 2 must show a progression in collaborative work and network building with counterparts in Japan since the last symposium supported by JSPS London. There is no limit to the number of times an applicant can be awarded under PHASE 2 and the UK or RoI event with Japan can be a symposium or smaller scale seminar. All of the above selection criteria, application procedure and terms and conditions will apply, however, a different application form for PHASE 2 must be completed which is available to download from here

Contact Details:

All completed application forms should be posted for the attention of  Ms. Polly Watson at: JSPS London, 14 Stephenson Way, London NW1 2HD. She  can also be contacted for further information by e mail at or by telephone on 020 7255 4660

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