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FY2019 Call for the JSPS London Symposium and Seminar Scheme

14 August 2018

For Alumni / JBUK
Symposium Scheme

Closing date: Monday 15th October, 2018

Time frame for holding events: between June 2019 to the end of February 2020


JSPS London's primary aims include publicising academic research from Japan and strengthening collaborative research linkages between the UK or Republic of  Ireland (RoI) and Japan. To help achieve these aims, JSPS London has created this scheme to support events organised by members of the JSPS Alumni Association of the UK and RoI or by Japanese Researchers based in the UK or RoI at institutional or departmental level. These events should aim to create high quality collaboration in cutting edge fields or showcase research in areas where Japan and the UK or RoI are world leading. This could be a symposium or smaller scale seminar. Both kinds of events can either focus on UK or RoI-Japan bilateral collaboration or be part of an international conference that aims to develop trusted multilateral partnerships with Japan and the UK and/or RoI at the centre.

Applicable Research Fields:

Open to any research field at higher education institutions.


Applicants must be registered members of the JSPS Alumni Association of the UK and RoI or the JSPS London Network for Japanese Researchers Based in the UK (JBUK) and be based at a university or research institute in the UK or RoI. It is preferable that the applicant's affiliation should be the lead institution. Applicants should also be based in the UK at the time of organising and holding the event, be involved in the field of research the application is based on and should clearly benefit from the collaborative elements of the event.


To strengthen bilateral linkages between Japan and the UK or RoI or multilateral linkages with Japan and the UK or RoI at the centre.

The event should be at institutional or departmental level.

For organisation of an event, involvement is needed from the appropriate senior academic level e.g. Vice Chancellor, Pro Vice Chancellor or Head of School, who can facilitate on-going collaboration at institutional level.

Involvement from the appropriate senior academic level at the co scientific lead’s institution in Japan is preferable.

Primarily, speakers should come from universities or academic research institutes in Japan and the UK or RoI.

The event should provide early career researchers from Japan with the opportunity to present their research and have discussion with peers in order to obtain good international research experience.

The event should be open to all with public lectures encouraged.

*It is not possible to apply to this symposium and seminar scheme if already receiving another source of funding from JSPS being used to support the same event.

Selection Criteria:

Scientific excellence.

Involvement of early career researchers.

Broad participation from institutions including the very best researchers from the UK and/or RoI and Japan.

Contribution to long-lasting academic linkages between the UK or RoI and Japan.

Evidence of the event having high impact.

Institutional or departmental level involvement.

Significance of the host institution in the UK or RoI in holding the symposium.

Appropriateness of proposal to meet objective.

Value for money.

* In the final selection, JSPS London will look to achieve a balance among the research areas and institutions it supports. Applications by former awardees to this scheme will be given less priority.

Terms of Funding

An international air ticket, accommodation and daily allowances for the main symposium or seminar for speakers from Japan (up to 4 researchers) will be provided as well as travel costs between the invited speaker’s institution and nearest airport in Japan. All travel costs are provided in accordance to the following JSPS budget regulations:

International air ticket: discount economy class.

Accommodation allowance: to cover breakfast, dinner and accommodation. Up to JPY 20,000 is provided per night for London and up to JPY 17,000 per night for events held in other areas. This amount will be decreased if any of these costs are paid by the host institutions.

Daily allowance: to cover lunch and domestic travel costs, including taxis, within the UK and RoI. Up to JPY 6,000 is provided for London and up to JPY 5,000 for other areas. This amount will be decreased if any of these costs are paid for by the host institutions.

*Other costs should be covered by another funding source.

* Please note the accommodation and daily allowance can only be provided in JPY to the speakers from Japan. Please therefore consider the exchange rate before making any arrangements involving these speakers.

*When planning the event programme, please keep in mind the flight arrival times for the speakers from Japan.

Involvement of PhD students or postdoctoral researchers is strongly encouraged. If the organiser would like to invite PhD students or postdoctoral researchers from Japan, who are not already supported by a JSPS programme, please submit their CV and publication list and brief explanation of why they have been chosen as an invited speaker, altogether one A4 page maximum for each person, to JSPS London. These will be counted in the overall quota of 4 offered as part of each award. Another example of involvement of PhD students and postdoctoral researchers could be a side or elevator session to give these researchers an opportunity to explain about their work and facilitate interaction with senior researchers.

Researchers based at one of the following types of Japanese research institutes are eligible to be an invited speaker supported by JSPS:

(1.) Universities and inter-university research institutes
(2.) MEXT affiliated institutions engaged in research
(3.) Colleges of Technology  
(4.) Institutions designated by the ministry of MEXT

*eligible institutions for (2.) to (4.) are listed at:

JSPS Research Fellows (DC1, DC2, PD and RPD) are also eligible.

In addition, JSPS London can provide funding towards the venue, catering, advertisement, material printing and costs of publications arising from the event. In this regard, £1,000 is available for support of a seminar, £1,500 for a symposium with a bilateral focus and £2,000 for a symposium with multilateral focus.

Funding for publications is awarded on the provision that as much as possible, such type of research outcome is disseminated to both research and more widespread audiences, to inform potential users and beneficiaries of the research.

Funding for a symposium will be paid upon the host institution producing the relevant invoices to JSPS London. For a small scale seminar, JSPS London can agree to pay the host institution or sub-contracted companies directly on receipt of an invoice. The organiser must consult with JSPS London about estimate costs before placing any orders. Please note that JSPS London may also request a full list of attendees to submit to the JSPS Tokyo head office to satisfy accounting procedures.

Financial support or benefit-in-kind contributions from the UK lead institution is essential for a symposium. A letter of support, signed by the most senior level person involved, that details the contribution the lead institution is able to make, should be included with the application. With regards to a symposium with multilateral focus, financial support or benefit-in-kind contributions are welcome from any institution that members of the organising committee are linked with.

Other forms of financial support are encouraged providing JSPS London is recognised as the lead sponsor. Co-sponsorship or registration fees raised must be on a not-for-profit basis and should be considered to be used to provide greater access for pre/postdoctoral researchers to attend the event for free. Registration fees for invited speakers already being supported by JSPS should ordinarily be waivered but if it becomes necessary to raise such fees from all participants please discuss with JSPS London in advance.

Responsibility of the Applicant:

The JSPS logo and logos for either the JSPS Alumni Association of the UK and RoI or JBUK must appear on all symposium or seminar related materials. The correct logos should be obtained from JSPS London.

Space at the venue must be provided for a booth to be able to publicise JSPS programmes to the attendees.

Slots in the event programme should be made for JSPS London staff to give 5 to 10 minutes of opening remarks and a 15 minute presentation to promote their activities and funding programmes.

One of the speakers should write an article (approximately 2 pages), either in English or Japanese, for the JSPS London Newsletter.

Time Frame for Event:

The event may be held between June 2019 to the end of February 2020.

Duration for Event:

1 to 3 days for a symposium and up to 1 day for a seminar.

Number of Events Supported: 

At least 2 in a fiscal year.

Application Procedure:

To apply for this scheme, please submit the following:

a.) Completed application form.

b.) CV of applicant and co scientific lead.

c.) CV of Japanese speakers whose travel costs are to be supported by JSPS.

(Maximum of 1 A4 page for CVs and 1 A4 page for publications should be submitted for each person.)

d.) Support letter from UK lead institution (required for a symposium only)

The application form is available to download from here

Please do not exceed the space given in any section and do not use a font size below 10.

Closing Date for Proposals:

Monday 15th October, 2018 (applications received after this time will not be accepted).

Selection and Notification:

The selection process will be carried out by JSPS London in October to November 2018. Shortlisted candidates will be notified soon after, however the award can not be confirmed until JSPS London’s fiscal year budget is decided in April 2019.

Data Protection:

Applicants should be aware that all information provided will be dealt with in accordance with the General Data Protection Regulations of JSPS London. Information will be held and processed at JSPS London, JSPS Tokyo and possibly other JSPS overseas offices and will be used exclusively for the implementation of JSPS programmes. Successful candidates should note that their name, affiliation, research theme, host institution, name and title of their host researcher and their event article will be given public access.

Contact Details:

All completed application forms should be e mailed to Ms. Polly Watson at: She can also be contacted for further information by telephone on 020 7255 4660.

ESRC-AHRC UK-Japan SSH Connections Grants

02 August 2018


The ESRC and the Arts and Humanities Research Council (AHRC) are inviting applications for the UK-Japan Social Sciences, Arts and Humanities Connections grants, aimed at fostering the development of long-term relationships with Japanese researchers in the field of social sciences and humanities (SSH).
The overall budget for this call is £1.5 million, with funding up to £50,000 (at 100% non standard fEC) per applicant for a maximum period of 18 months.

[ Read More... ]

FY2019 EPSRC UK-Japan Call in Coordination with the JSPS Core to Core Programme

25 July 2018


The EPSRC are seeking expressions of interest by 16:00, Thursday 23rd August 2018, for participation of UK groups in the JSPS Core-to-Core Scheme in the area of advanced functional materials. 

The EPSRC will contribute up to £2M for the call as matching funding to that provided by JSPS. Applicants will be informed by the EPSRC of the outcome of their expression of interest during the week of 10th September 2018 and those invited to submit a full application to the EPSRC should do so by 16:00, 25th October 2018.

The EPSRC will fund approximately two collaborations depending on success in the peer review process that will be managed thereafter by JSPS. Funds should be used over a 5 year period for joint research projects, seminars and researcher exchanges with the aim to create world-class research hubs centred around the UK, Japan and at least one other country. Groups in all countries involved must successfully secure funds for the project to go ahead. JSPS will confirm this in February 2019 and successful projects are to start from April 2019.

For more information about the EPSRC application procedure please read the application guidance notes here

For more information about the JSPS application procedure, please go to the following web link:

UKRI - JSPS joint call 2018 (JRPs Lead with UKRI)

02 July 2018


UK Research & Innovation (UKRI) and the Japan Society for the Promotion of Science (JSPS) are pleased to invite applications to the first UKRI-JSPS joint call. Deadline for Expression of Interests/ Full applications: mid July to mid August 2018 This initiative will provide funding for high-quality collaborative research projects between UK and Japanese researchers which contribute to advancing impacts for the benefit of both countries. UKRI and JSPS are keen to support collaboration between leading researchers and teams in areas of mutual strength through sharing resources including research facilities. The UKRI has allocated £5 million and JSPS has allocated 300,000,000 yen (approximately £2 million) to this activity to support 10 bilateral projects in total. Successful projects should start from 14th February 2019. The UKRI component of this call will be funded through the Fund for International Collaboration and the JSPS component of this call will receive financial support from within the framework of its International Joint Research Programme.

[ Read More... ]

FY2019 Call for Bilateral Joint Research Projects / Seminars

08 June 2018


Type A: Bilateral Joint Projects with JSPS’ Counterpart Funding Institutions
This scheme is based on an agreement with the Royal Society.

Duration of Project: 2 years

Level of funding:

JSPS: Up to 2,000,000 JPY per fiscal year (Up to JPY 4,000,000 in total)

Royal Society: Up to GBP 12,000 in total

*Starting date: 1 April 2019 to 31 March 2020 for the Japanese side and from 18 March 2019 to 2020 for the UK side.

Application Period: 

JSPS: Wednesday 22nd August to Wednesday 5th September, 2018, Japan time.

Applications should be sent centrally by the institution in Japan to JSPS Tokyo. JSPS Tokyo does not accept applications from individual researchers and please note that the applicant's affiliated institution may set an earlier, internal deadline to collect and check the format of these applications before forwarding to JSPS Tokyo. Under no circumstances will JSPS Tokyo accept a late application.

Royal Society: Tuesday 2nd October, 2018 ,15:00 UK time

For more information please go to the following web link:

Type B: Open Partnership Joint Projects/Seminars

Under this scheme JSPS has no formal agreement with another funding body. The Japan based group can receive support from JSPS and the counterpart group in another country should seek support for their involvement from a funding body recognised by JSPS.

Duration Supported:

Joint Projects – up to 2 years 

*Start date must be during the period of 1 April 2019 to 31 March 2020

Joint Seminars – up to 1 week

* Seminars must be held during the period of 1 April 2019 to 31 March 2020


Level of funding:

Joint Projects - Up to JPY 2,000,000 per fiscal year    (Up to JPY 4,000,000 in total)

Joint Seminars - Up to JPY 2,000,000

Application Period: 

JSPS: Wednesday 22nd August to Wednesday 5th September, 2018, Japan time.

Applications should be sent centrally by the institution in Japan to JSPS Tokyo. JSPS Tokyo does not accept applications from individual researchers and please note that the applicant's affiliated institution may set an earlier, internal deadline to collect and check the format of these applications before forwarding to JSPS Tokyo. Under no circumstances will JSPS Tokyo accept a late application.


For more information please go to the following web link:

UK nationals for 2019 MEXT Postgraduate Scholarship Programme

18 April 2018


The Embassy of Japan in London is now accepting applications from UK nationals for 2019 MEXT Postgraduate Scholarship Programme.

Application documents should be submitted by post to the Embassy to arrive no later than Friday 1 June 2018 by 5pm (GMT).

[ Read More... ]

JSPS London Call for the Short Term Pre/Postdoctoral Fellowship for Foreign Researchers FY2018 (second call)

10 April 2018


Applications to JSPS London

Fellowship Start Period: 1st November 2018 to 31st March 2019

Closing Date: Friday 1st June, 2018

[ Read More... ]

The Call for Nominations of 2018 (34th) International Prize for Biology

20 March 2018


The International Prize for Biology is a commemorative prize to celebrate the sixty-year reign of Emperor Showa and his longtime devotion to biological research. It also pays tribute to the present Emperor, His Majesty, Emperor Akihito, who has striven for many years to advance the study of gobioid fish taxonomy while contributing continuously to the developing of this Prize.

Based on nominations gathered from around the world, the Prize is awarded annually to a researcher who has made an outstanding contribution to make advance in biological sciences.

The research field of this year’s Prize is “Paleontology.” 

Nominations to: JSPS Tokyo

Closing Date: 20 April 2018

More details on JSPS Tokyo's website:

FY2018 JSPS London BRIDGE Fellowship Call for Applications

21 December 2017

For Alumni / JBUK

Closing date: Wednesday 7th February 2018
Visit start period: Between July 2018 to the end of March 2019

[ Read More... ]

2018 Master’s and Doctoral Programmes at UNU-IAS in Tokyo

13 December 2017


The United Nations University Institute for the Advanced Study of Sustainability (UNU-IAS) is now accepting applications for September 2018 admission to our postgraduate degree programmes: the Master of Science in Sustainability and the PhD in Sustainability Science. The application deadlines are 28 February 2018 for the master’s programme, and 27 April 2018 for the doctoral programme. Both programmes start in September 2018.


For more information, please find it here.